Full job description
Overview
No experience needed ! If you have experience it is a bonus! We’re looking for a reliable Office Assistant to support daily operations for a fast-growing tree service and contracting company. Responsibilities include administrative support, scheduling, organizing documents, and assisting with project bids. Experience with tree service operations, government bids, or utility line-clearance projects is a strong plus. Ideal candidate is organized, fast-paced, and able to learn quickly in a high-growth environment.
Responsibilities
- Assist with preparation, formatting, and submission of project bids for tree service, utility line-clearance, and general contracting jobs.
- Organize and maintain company files, job folders, estimates, invoices, and compliance documents.
- Handle daily administrative tasks including email management, scheduling, and customer communication.
- Coordinate with field crews regarding job details, scheduling updates, and project documentation.
- Track incoming bids, deadlines, and follow-ups for municipal, commercial, and government opportunities.
- Enter job information, estimates, and work orders into company systems.
- Assist with vendor forms, COIs, W-9s, subcontractor paperwork, and onboarding documents.
- Monitor bid portals, utility contractor platforms, and municipal postings for new opportunities.
- Support management with day-to-day operations across multiple ongoing projects.
- Maintain professionalism and confidentiality with company information.
- Provide administrative support during high-volume periods or urgent project turnarounds.
- Help with basic bookkeeping tasks (logging expenses, receipts, mileage, etc.) as needed.
- Communicate with clients, partners, and subcontractors regarding paperwork or scheduling.
- Assist in preparing job packets, maps, and documentation needed for crews on utility vegetation projects.
- Perform general office duties such as data entry, scanning, document prep, and record keeping.
Requirements
- no experience required but some experience preferred
- English
- Strong computer skills
- Responsible
- Honesty
Join us in creating an organized, welcoming environment where every task contributes to our collective success! We value energetic individuals who are eager to support our team’s growth while developing their own professional skills. This paid position offers the chance to gain versatile experience across administrative functions within a vibrant workplace.
Job Types: Full-time, Part-time
Pay: $15.00 – $40.00 per hour
Expected hours: 15 – 45 per week
Work Location: Remote