Job Type: Part-time

Salary: $25/hour

Firm: KRS Smart Books

Location: Remote

Open to: All applicants

Work Schedule: 10-20 hours/week

Language: English

Get ready to join a dynamic team as an Admin Assistant with KRS Smart Books, a boutique bookkeeping and business operations firm that’s passionate about helping property management companies simplify their operations and scale with confidence! As a key member of the team, you’ll play a vital role in supporting the CEO and operations team with administrative, documentation, and client-facing tasks. Dive into this exciting opportunity and discover how you can make a real impact!

Full job description

KRS Smart Books is seeking a proactive and detail-oriented Admin Assistant to support their CEO and operations team with administrative, documentation, and client-facing tasks. This is a part-time remote job with 10-20 hours per week, paying $25 per hour.

Responsibilities

Administrative & Executive Support

• Track open items and follow up on deadlines
• Assist with inbox organization and manage professional correspondence
• Maintain organized filing systems within Google Drive
• Support time tracking, contractor documentation, and light payroll coordination

Client & Vendor Communication

• Communicate with property management clients and vendors
•  Maintain up-to-date client folders with contracts, scopes of work, and SLAs
• Support contract renewal and documentation process

Project Coordination

• Manage task updates and progress tracking in Asana
• Follow up on action items and ensure deliverables stay on schedule
• Prepare weekly status updates or summaries for leadership review

Document & Process Management

•  Assist in building and maintaining an internal SOP library
• Convert video recordings into written SOPs
• Keep shared documentation consistent, accessible, and current

Scheduling & Meeting Coordination

• Manage calendars and coordinate meetings
•  Prepare agendas, meeting notes, and follow-up summaries

Light Bookkeeping Assistance

•  Perform administrative bookkeeping support

Requirements

• Property management experience
• Highly organized and dependable
• Comfortable supporting leadership and communicating across a remote team
• Tech-savvy and process-driven
• Ability to take initiative and anticipate needs
• Align with KRS Smart Books’ Core Four Values

Tools Used

• Google Workspace (Docs, Sheets, Gmail, Drive)
• Slack
• Asana (Project Management)
• AppFolio, Buildium, or Yardi Breeze (Client Property Management Systems)
• Canva (Internal Templates & Branding)
• Zoom
• Komodo Dex or Loom (for SOP documentation)

Start Date: November 17, 2025

Applications must be submitted by November 5, 2025