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Virtual Assistant at FFA Agency

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Full job description

What They’ll Do:

Content Creation & Management (60% of role)

  • Video Editing: Edit 6-10 short-form videos (reels/TikToks) weekly
  • I’ll send you raw footage via Google Drive
  • Use CapCut, InShot, or similar apps
  • Add captions, transitions, trending sounds
  • Color correct and polish final product
  • Turnaround: 24-48 hours after receiving footage
  • Photo Editing
  • Color correction and retouching in Lightroom/Snapseed/VSCO
  • Crop and format for different platforms
  • Maintain consistent brand aesthetic

Social Media Management:

  • Write captions using AI tools like ChatGPT (I’ll teach you my process)
  • Schedule posts across Instagram, TikTok, YouTube using Buffer or Later
  • Post daily Instagram/TikTok stories (I’ll send you content)
  • Respond to DMs and comments on my behalf
  • Track engagement metrics and report what’s working

Content Planning:

  • Create weekly content calendars
  • Research trending sounds, hashtags, and content ideas
  • Suggest content concepts based on what’s performing well

Business Support (40% of role)

  • Client Work (92+ Health beverage brand):
  • Send 20-25 professional outreach emails per week to retail buyers
  • Follow up with interested prospects via email
  • Update CRM/Google Sheets with all activity daily
  • Schedule buyer meetings when they respond
  • Research and find new prospect contacts (grocery stores, retailers, etc.)
  • Compile weekly outreach report

Account Management:

  • Schedule and post 8 photos monthly with captions
  • Simple social media management
  • Administrative Tasks:
  • Organize Google Drive (files, folders, footage)
  • Track invoices and payments in spreadsheet
  • Research modeling agencies and submit applications
  • Research job opportunities and compile listings
  • Schedule my appointments via calendar
  • General inbox management and organization

Typical Weekly Workflow:

  • Monday: Receive raw content footage from weekend/Monday shoots
  • Monday-Tuesday: Edit all videos and photos
  • Wednesday: Write captions (AI-assisted), schedule 2-3 weeks of content
  • Wednesday-Friday: Client outreach emails, CRM updates, admin tasks
  • Daily: Post stories, respond to DMs/comments (15-30 mins)
  • Flexible: 15-20 hours/week, work on your own schedulePerfect For You If:
  • Film, marketing, communications, or business major
  • You’re active on TikTok/Instagram and understand content trends
  • You can edit videos in CapCut, InShot, Premiere, or similar apps
  • You’re organized and can manage multiple tasks independently
  • You have strong written communication skills (for outreach emails)
  • You want REAL experience in influencer marketing and brand management
  • You’re self-motivated and don’t need constant supervision

What You’ll Gain:

  • Hands-on experience in influencer marketing, content creation, and client management
  • Portfolio pieces (you can showcase edited content for your portfolio)
  • Completely flexible remote schedule that works around classes
  • Experience with real clients and business development
  • Potential for growth and increased hours as business scales
  • Letter of recommendation for future jobs/internships

Requirements:

  • Must have: Reliable laptop/computer for editing and admin work
  • Must know: Instagram, TikTok, Google Sheets/Docs, basic video editing
  • Must be: Responsive on Slack/email (check messages at least 2x daily)
  • Bonus: Experience with Canva, Buffer/Later, ChatGPT, or CRM systems
  • Time zone: PST or within 2-3 hours (for real-time communication)

Tools You’ll Use (I’ll provide access):

  • Editing: CapCut, Canva (whatever you’re comfortable with)
  • Scheduling: Buffer or Later
  • Communication: Slack, Google Meet
  • Organization: Google Drive, Google Sheets
  • AI: ChatGPT (I’ll teach you my prompts)

Pay: $12-15/hour depending on experience

Hours: 15-20 hours/week (flexible, part-time)

Work: 100% remote

Start Date: Immediate

Job Types: Contract, Internship

Base Pay: $12.00 – $15.00 per hour

Work Location: Remote

APPLY HERE

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